Jobs Listing Title Assistant Project Manager Start Date 2015-02-26 Location Rolling Meadows, IL Job Information Job Description & Responsibilities Main Responsibilities Create the project bid book which includes the following: Creating a bid list with at 4 or 5 subcontractors per trade. Sending out the invitation to bid through email, fax, and a phone call. Setting up a walk thru date with the landlord to coordinate the best time and to receive the site’s keys. Collect all the bids and make sure that there are at least three subcontractors per category. Once all bids are received review them and qualify all to make sure scope of work matches. Enter all bids into the estimate spread sheet for Project Manger to review. Estimate the carpentry, demolition, door installation, and any other category that is needed. Complete a rough draft of the project proposal for Project Manger review. Create a second bid book identical to the first for project manger review (if necessary) Create a project subcontractor list for use by ELC site superintendent. Assist Project Manager in the field on projects as may be necessary. Receiving Contractor submittals for architect and superintendent review. (millwork, toilet accessories, HVAC, Plumbing, etc.) Typing of project information sheet for site superintendent. Assist in creating the project schedule. Once finalized sent out to all subs and provide a hard copy to the ELC Superintendent. Create Subcontractor Contracts and Purchase Orders for Project Manger and Owner to review. Schedule Village or City construction inspections for each project. Collect 4-5 material quotes and order the materials for each project from the lowest supplier. Make sure the supplier is aware of the time of the deliver and the stocking conditions. Receive quotes from various cleaning companies and schedule the post construction cleaning for each project. Type the project punch list for Project Manger to review. Provide the subcontractors not awarded the project with feedback on their proposals and thank for their efforts in bidding our project. Fill out the permit application and call the Village/City to see what is needed to start the permit review process and see what fees are associated with it. Organize project closeout documentation for Project Manger review. Secondary Responsibilities Assist with any other office duties that need to be done. Cleaning, running errands, mailing packages, filing paper work, ordering drawings. Ability to produce AutoCAD drawings when needed. Typing of meeting minutes for Project Manger review. Coordinate rental equipment ordering and deliveries as directed by the ELC Superintendent or Project Manager. Attend on site meetings and take notes to clear up any questions on the project and to assure the overall flow of the project continues without any major problems. Ability to travel to job sites to perform Job Duties. (on a limited basis) Perform research when we needed. ( finding a particular type of material, furniture, fixture, locations, new subcontractors, or a piece of equipment for a job) Save bids and drawings in the proper location on the servers. Responsible for fielding phone calls and emails in a friendly, professional manner with the ability to answer requests and assist with problem resolution. Review project drawings and highlight new walls, doors, windows, millwork, and plumbing to help familiarize myself with the project. Maintain an organized system for filing project contracts and documents. Apply Now This job listing was created using Job Manager for WordPress, by Tom Townsend.